Privacy Policy for School Email Summary

Last Updated: December 27, 2025

Introduction

School Email Summary ("we," "our," or "the Service") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application.

Information We Collect

Personal Information You Provide

• Email Address: Your Google account email address for authentication and account identification
• Children's Information: Names, grade levels, and school names that you voluntarily provide
• School Domains: Email domains you specify to filter school-related emails
• Recipient Email: The email address where you want to receive summaries

Information We Access from Google

• Gmail Messages: We read emails from the last 10 days that match the school domains you configure
• Email Metadata: Subject lines, sender information, and dates from school emails

How We Use Your Information

We use the collected information solely to:

1. Authenticate your account through Google OAuth
2. Generate email summaries by reading school emails and processing them with AI
3. Deliver summaries to your specified email address
4. Maintain your settings and preferences
5. Display summary history

How We Process Your Gmail Data

Scope of Access:

• We ONLY access emails from the school domains you specify
• We read emails from the past 10 days
• We do NOT access any other emails in your Gmail account

Data Processing:

• Email content is sent to Anthropic's Claude AI API to generate summaries
• Email content is NOT permanently stored in our database
• Only the final summary text is saved for your reference
• We do NOT modify or delete emails from your Gmail account

Third-Party Services

• Google Gmail API: To access and read your school-related emails
• Anthropic Claude API: To generate AI-powered email summaries
• Render: To host our web application and database

Data Storage and Security

• Gmail OAuth tokens are encrypted using industry-standard encryption
• All data transmission uses HTTPS/SSL encryption
• We do NOT sell, trade, or share your personal information with third parties

Your Rights and Choices

• View Your Data: Access all stored information through your account
• Modify Settings: Update children's information and preferences anytime
• Delete Account: Contact us to permanently delete all your data
• Revoke Gmail Access: Visit Google Permissions

Google API Services User Data Policy

School Email Summary's use of information received from Google APIs adheres to Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

• We only use Gmail data to provide email summary features
• We do NOT use Gmail data for serving advertisements
• We do NOT allow humans to read your Gmail data (only automated AI processing)
• We do NOT transfer Gmail data to third parties except Anthropic Claude API for summarization

Contact Us

Questions about this Privacy Policy? Contact us at: gbl.agents.ai@gmail.com

By using School Email Summary, you consent to this Privacy Policy and agree to its terms.